Electric Hydrogen is searching for a Payroll & Benefits Associate to ensure our most important asset, our people, are compensated as expected and in accordance with the law. You will be the primary resource responsible for daily payroll and benefits activities, as outlined below under roles and responsibilities.

You will work onsite at our office in Devens, MA and report into the Finance Operations Manager.

Role and Responsibilities

1. Payroll Processing

• Process payroll following set pay schedules, employee offer letters, other compensation agreements, and employment dates
• Set up garnishments and mandatory insurance coverage
• Ensure compliance with all Federal, state, and local taxing and labor authorities
• Maintain accurate and complete documentation of all payroll activities
• Help with payroll accounting activities, including reconciling and researching discrepancies

2. Benefits Management

• Work with our benefits broker and providers to ensure successful employee enrollment and offboarding and audit invoices to ensure accurate billing.
• Maintain compliance with employee withholdings and corporate contributions to 401k accounts and the FSA/HSA Programs; reconcile plans monthly to ensure accuracy.

3. Inbox Management

• Educate and answer questions from employees on their compensation and benefits and diligently resolve any issues related to such. Escalate questions promptly when unable to answer them
• Respond quickly to 3rd party requests for employment verification
• Respond to requests for information related to state programs such as unemployment insurance and paid leave

4. Government Compliance

• Help with state and local payroll-related account registration
• Work with our payroll provider to ensure all notices are addressed
• Help with year-end payroll activities, such as W2 distribution

5. Additional Responsibilities

• Support the People and Finance teams, including onboarding and off-boarding employees, coordinating visa applications, maintaining our HRIS, and supporting accounts payable
• Help create clear and appropriate controls for employee pay and benefits, including creating documentation of actions taken, off cycle checks, and variable comp

Qualifications

• 5 years of payroll experience in a multi-state setting including new state registration, reporting, and closing accounts.
• Experience with California and Massachusetts payroll laws
• Experience with benefits administration, including eligibility requirements, open enrollment processes, and navigating the intricacies of qualifying life events.
• Experience working with different payroll and HR Information Systems (HRIS)
• Comprehensive knowledge of important federal and state regulations, filing, and compliance requirements affecting employee pay and benefits, including ERISA, COBRA, FMLA, ADA, SECTION 125, Worker's Compensation, Medicare, Social Security, and DOL requirements
• Experience with Rippling and Betterment
• Have relevant certifications such as Certified Payroll Professional (CPP) or Certified Employee Benefit Specialist (CEBS)
• Experience with Audits, such as Annual Financial Audits and Worker's Compensation Audits
• Experience with leave management and coordination with state and private insurance

#LI-Onsite

Compensation and Benefits | [Natick Zone] Payroll Specialist [P2]